Contract Coordinator - Management Analyst 3, St. Paul, Minnesota

When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.

Working Title: Contract Coordinator
Job Class: Management Analyst 3
Agency: Human Services Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted: 04/18/2024
• Closing Date: 05/01/2024
• Hiring Agency/Seniority Unit: Human Services Dept / MAPE DHS Central Office
• Division/Unit: DHS - Central Office / Compliance Contract Functions
• Work Shift: Day Shift
• Work Hours: 8:00am - 4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.64 - $39.06 / hourly; $55,624 - $81,557 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Telework Eligible: Yes
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

Make a difference in the lives of Minnesotans.

The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary

*** Telework (Within Minnesota or neighboring states) and flexible hours options are available.***

As a Contract Coordinator, you will manage and coordinate the Minnesota Department of Human Services (DHS) contracting process for all Department contracts, including but not limited to professional/technical contracts, grants, interagency agreements, income contracts, annual plans and master contracts. The incumbent will participate in the development of an Annual Contract Plan for the Department and review all contracts initiated by the Department to ascertain compliance with as to form, execution and Department of Administration and Department policies. The incumbent will also refine and manage contracting data on all Department contracts and contractors, and to integrate with the procedures utilized by the Statewide Integrated Financial Tools (SWIFT) system utilized by the State for contract execution. The integration and continuous monitoring of these procedures assures the successful procurement of numerous professional/technical and grant services for the Department.

Responsibilities include but may not be limited to:

• Act as a central resource for all agency personnel that draft RFPs, contracts, and other legal agreements by providing accurate information and assistance regarding the State's contracting process and the procedures governing the State's contracting methods.
• Manage the execution of the Department's contracts and related documents assuring compliance with State laws and Department policies governing legal agreements.
• Manage the Department Annual Plans to assure Department adherence with specific plan components authorized by the Department of Administration.
• Manage, operate, and provide solutions to issues that arise with the Contracting Unit's SharePoint site.
• Assist Department program staff on the use of SharePoint for the entry and review of all types of legal agreements, including but not limited to professional/technical contracts and grant contracts.

Qualifications

Minimum Qualifications

**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**

Two (2) years of professional accounting, financial analysis, contracts coordination, and/or budgeting and reporting experience.

Experience must include:

• Overseeing budget and/or contracts management.
• Advanced knowledge of Microsoft Office programs (Outlook, Word, Excel, etc.) sufficient to create and modify emails, letters, documents, reports, charts, graphs, spreadsheets, and presentations.
• Demonstrated ability to assess and evaluate challenges, collect relevant data, analyze the data, and provide feasible recommendations in both a summary format and a comprehensive report format.
• Ability to make recommendations on important decisions and provide evidence to support decisions or help leadership make decisions.
• Demonstrated experience initiating and successfully completing projects.
• Ability to collaborate with a variety of stakeholders, including diverse community partners.

* Bachelor's degree in related field may substitute for one (1) year of professional experience.*

Preferred Qualifications

• Experience in organizing purchases, developing, writing, editing, and administering RFPs, contracts, policies, procedures, comprehensive reports, and related documents.
• Proficiency in Microsoft SharePoint.
• In-depth working knowledge of the MNIT, DHS, & MNsure organizations, especially in the areas of policies, procedures, programs, systems, and contacts related to procurement and invoice processing.
• Knowledge of IT standards, procurement and contracting, policies, and practices.
• Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

REFERENCE/BACKGROUND CHECKS - DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

If you have questions about the position, contact Dora Burns at dora.burns@state.mn.us .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alexander Duren at alexander.duren@state.mn.us .

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services' ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency's mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.