SENIOR CONTRACT ADMINISTRATOR (PROFESSIONAL SERVICES), Los Angeles, California

Created 04/09/2021
Reference 416682
Job type Full Time
Country United States
State California
City Los Angeles
Salary $71,115 - $88,878 - $106,621
Basic Function
Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies.
Example Of Duties
  • Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids
  • Plans procurement processes and assists user departments with setting schedules
  • Schedules advertising and announcement of RFPs and IFBs
  • Holds pre-proposal and bid conferences to answer questions
  • Leads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis
  • Prepares award recommendations for management
  • Attends various meetings, including pre-bid and post-bid debriefings
  • Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies
  • Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders
  • Determines market effect on pricing
  • Resolves problems and disagreements between contractors and user departments
  • Converts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modifications
  • Negotiates contract costs, terms, and conditions with vendors
  • Prepares reports and correspondence
  • Reviews and approves contractor invoices
  • Assists new vendors with requirements of the procurement process
  • Conducts closeout actions upon contract completion, such as final audit, payment, etc.
  • Provides guidance and assistance to new or entry-level employees
  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
    May be required to perform other related job duties

Requirements For Employment
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
  • Bachelor's Degree in Economics, Business, Public Administration, or a related field
  • Three years of experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment
  • A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:
  • Experience applying state and federal acquisition policies and procedures to state and federal procurements and administering procurements from cradle to grave
  • Experience utilizing Microsoft Office programs, including Word, PowerPoint, and Excel
  • Experience communicating with external and internal stakeholders verbally and in writing
  • Experience writing business documents, such as letters, memos, board reports, cost/price analyses, and pre-negotiation and negotiation summaries
  • Experience identifying errors and inconsistencies in contracts, tracking contract changes, and monitoring acquisitions in different phases
  • Experience leading group discussions and/or acting as a business advisor to provide guidance to internal and external stakeholders
  • Master′s Degree in a related field
  • Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent

Knowledge:
  • Theories, principles, and practices of professional services or construction contract administration for public agencies
  • Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes
  • Statistical and cost/price analysis
  • Supply chain, procurement, and purchase to pay concepts
  • Applicable business software applications
Skills:

  • Performing complex contract administration and management work
  • Analyzing situations and identifying and resolving problems
  • Producing statistical and financial reports
  • Mediating and negotiating
  • Communicating effectively orally and in writing
  • Interacting professionally with various levels of Metro employees and outside representatives

Abilities:
  • Interview and evaluate contract proposal respondents
  • Perform cost/price analysis
  • Represent Metro before the public
  • Prepare reports, contracts, specifications, correspondence, RFPs and IFBs
  • Compile and analyze complex data
  • Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
  • Travel to offsite locations
  • Read, write, speak, and understand English

Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application. (kd)

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date.
*Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Closing Date/Time: 13-MAY-21
Employer Los Angeles Metro

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