Meetings/Convenings Manager, Behavioral Health, Ann Arbor, Michigan

Responsibilities:

• Coordinate a team of professionals in successfully planning and executing multiple meetings and conferences that vary in size from ten to hundreds of attendees.
• Coordinate logistical details including registration, venue set-up, audio visual support, transportation arrangements, and accommodations.
• Create budgets, manage expenses, and implement cost-saving strategies to stay within required event budgets. Coordinate billing and invoice reconciliation for prompt payments.
• Manage timelines for multiple events and projects simultaneously.
• Manage online registration web sites and use reports to develop meeting materials.
• Draft and distribute internal and external communications.
• Collaborate with other team members to address client needs.
• Execute both in person and virtual events seamlessly.
• Provide meeting planning and logistical support coordination to the TA team as they serve grantees across the country.
• Schedule and coordinate project meetings and training/TA activities and events
• Coordinate consultant participation in TA and assist in the development of consultant agreements and the coordination of consultant travel.
• Assist in preparation and dissemination of Post-Event notes/recordings/reporting
• Work collaboratively with Altarum project staff and with other external TA providers

Qualifications:

• Bachelor's degree preferred but not necessary with related conference services experience
• Minimum of 3 years' event/meeting planning or related hospitality work experience
• Poise under pressure, flexible with time constraints and changing schedules, and ability to think quickly to resolve problems
• Clear accurate written and verbal communication skills
• Natural customer service mentality and experience working directly with clients
• Must be sharp, professional, independent, self-motivated, and flexible
• Have excellent time management skills
• Demonstrated attention to detail
• Experience with online project management tools and Microsoft Office applications
• Ability to travel and provide TA event coordination on-site, as needed.
• Ability to be onsite at meetings early in the morning or late into the evening (for in-person events)
• Knowledge of Microsoft Office Applications and ability to utilize SharePoint and other online communication tools.
• Excellent critical and analytical thinking, willingness to step into new roles, strong communication skills, team focused mentality, and a commitment to continuously learning and improving.
• Interest in BH crisis systems and services and/or recovery services

Logistical Requirements:

• At this time, we will only accept candidates who are presently eligible to work in the United States and will not require sponsorship.
• Our organization requires that all work, for the duration of your employment, must be completed in the continental U.S. unless required by contract.
• If you are local to our offices in Arlington, Silver Spring, Ann Arbor, or Portland, ME, this role will be hybrid.
• Must be able to work during eastern time unless approved by your manager.

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